Gemini's Hidden Access to Business Data in Google Workspace

Google's AI system, Gemini, has access to all business data in Workspace by default unless disabled.

This capability allows Gemini to use real-time Retrieval-Augmented Generation (RAG) to search and retrieve relevant information from Workspace sources, such as Gmail, Docs, Calendar, and Chat.

However, this automatic exposure of company data raises concerns about compliance and privacy risks, particularly for professionals using the commercial Google Workspace service.

Workspace admins can turn off Gemini's access to these sources by disabling them in the admin dashboard, but individual user settings are view-only and require organizational units or group changes to modify.